Getting ready for the Project Proposal Presentation

____________BEFORE THE PRESENATION:__________

1. Make sure your faculty advisor is present!
2. Make sure your faculty advisor has reviewed your slides and documents.
3. Make sure BOTH your industry and academic advisors agree with what you are doing! If you do not have the full support of your advisors you will have a hard time convincing anyone else that you have a good project! Show your documents and slides to your advisor. Ask for feedback!
4. Please ask your client to be available if possible. 
5. Make sure your web page is up-to-date; your web page must include names, project title, & proposal documents.
6. Prepare your presentation slides - Use this example: presentation-slides
7. Complete your project document: Use Project Report template 
8. Practice together; be ready for the presentation. Make sure you have shared your slides with your advisor!
9. Here are some general rules for presenting: READ BELOW

____________AFTER THE PRESENATION:__________

• Submit the following to Canvas by Dec. 12th at noon
  • Submit your presentation slides - Use this example: presentation-slides
  • Submit your proposal document - Use Project Report template 

• Submit a hard copy of the following in a binder by Dec. 12th at noon (please submit them in order)

• Submit your presentation slides
• Submit your proposal document
• Submit the notes you took during the presentation
• Submit the Project Proposal Rubric - must be signed by your faculty advisor.
• Complete Faculty Advisor Approvals Form
• Please print the following meeting log template and have it signed by your faculty.
• Complete the Faculty Advisor Survey form
• Submit one page clearly explaining what you are planning to accomplish by January demonstration.
• Complete a copy of ES493 registration form for each team member (EE 493 Registration Form).
• Submit a copy of Graduation Application if you are graduating
• Proof that you have take WEPT or you have signed up to take it (paid receipt is require)
• Is your web page up-to-date?

__________PRESENTATION GRADING POLICY:________________________

• This is how your project report is graded: Project Proposal Report Rubric
• This is how your presentation is evaluated: Project Proposal Presentation Rubric
• ANY PRESENTATION GRADE LESS THAN 80% will NOT PASS --> You need to redo your presentation in January . In this case the highest grade you can receive will be C+. 

____________________________________________________________________

Here are some general rules for presenting:

GENERAL rules of presentation:

1. As your team presents, one person should be in charge of taking notes.
2. Make sure you have checked the room and the computer in the room; go through all your slides and make sure they all show up properly.
3. Check the color of your slides on the screen; e.g., having WHITE text on BLUE background may not be easy to view.
4. Make sure all your slide fonts are the same and they are large enough to be read from the back of the room.
5. Each slide should have a title.
6. Don't include too much text in your slides; no one is going to read it! It will be a waste of time!
7. Don't read from the slides; people can read on their own!
8. Make sure your responses to questions are short and to the point!
   • Don't be hostile to the questioner!
   • Don't agree with whatever the audience says. Be accurate.
   • Always be respectful to the audience no matter what the question is.
9. Use pictures and graphs as much as possible! Don’t just use TEXT. 
10. Add a conclusion slide - review what you talked about.

BEFORE your presentation: 

• Think about your audience - who is this talk/presentation for? How much do they know about this topic? What is your point in presenting this topic? What do you want them to get out of this presentation? How can you connect this topic to what they are familiar with? Think about these before you prepare your presentation slides.
• Think about your audience background before you prepare your slides: e.g., How much do they know about IP protocols, cloud visualization, ARM processor, etc.? 
• Put your presentation in a clear context:
  • Present a case explaining why is this topic interesting; this could be a single PPT slide. 
• Make sure you have studied different related or similar technologies. You should give a brief literature review, comparing your technology and other similar technologies.  
• Think about all possible things that people can ask!
• It is always a good idea to share your slides with a faculty, before your talk and ask for feedback. There is always room for improvement: 
• Make sure your slides are error free
• Practice your talk! 
• If a word is difficult to pronounce Practice! 
• If you are defining something be Precise! 
• TIME yourself and make sure you finish your talk in a timely manner. 

DURING the presentation: 

• Every presentation is an opportunity to become a better presenter. Think as if this is your LAST talk and you want to make an impression!  
• DO NOT read from your slides - the audience can read your slides! 
• Make sure your responses are short and to the point! Don't be hostile to the questioner!
• Consider using the board to explain your ideas, if needed.
• Here are some absolutely DO NOTs:
• Don’t turn your back to the audience 
• Don’t use too many acronym unless you clearly defined them: QoS, PP, GPT, etc. 
• Don’t LEAN against something e.g., board, table, etc. - know what to do with your hands :) 
• Here are some obsoletely DOs:
• PACE yourself - you should not appear tired or bored after 5 minutes of talking! Your energy level should go UP not down! 
• LOOK at the audience not the slides!
• LEAVE sufficient time for Q&A 
• When you write on the board it is for the audience to see! So use a good marker and write BIG. Bring your own marker!
• Have some BACKUP slides, in case anyone asked more advanced questions  
• Giving a DEMO is always a nice way to end your presentation
• Make sure everything is READY for your demo 
• PRACTICE your demo multiple times 
• Have an alternative plan in case your demo did NOT work
• Make your demo is interactive so the audience can participate!  Otherwise, what is the point? 
• As you present, maybe ask a few questions from the audience to get them engaged, e.g., "have you ever been…", "What do you think is …? "

• Teams that do NOT pass in January must RETAKE the EE 492 course next Fall.